The easy way to paste just plain text into a Word document is to use the Paste command on the Ribbon, or the Paste command in the right-click menu, and select Keep Text Only under “Paste Options. Hey, I often paste text from a website or PDF into a Word document. However, it's annoying to deal with the melange of fonts that result. Is there a way to make it so that all text, when pasted into Word, is converted into the same font & size as the current document? I cannot open a word document and see text, I only see small and red sqiggly lines - Answered by a verified Tech Support Specialist We use cookies to give you the best possible experience on our website. Copying text from another application, such as a Web browser or Word document, and then pasting that text into a field in a FileMaker database field, can be annoying when the text pasted arrives with an undesirable style, color, font, or font size.
Calling ‘copy-paste’ an integral part of out lives won’t be an exaggeration, would it? Most of us would agree that we do it very frequently each day, usually on multiple devices. And almost all of that is done in the most basic way: copy text and paste it where needed. When it comes to images, we might need to be a little more careful.
Step 6: In the Paste Special dialog that appears, select the 'Unformatted Text' option. Step 7: Then click OK. Word will insert the text into your document without any. I'm using Microsoft Office Word 2008 for Mac. I tried using the 'Paste Special' option so that I could copy a table from Firefox into Word and modify it. However, the only option I seem to have in Word is 'Paste as Unformatted Text'.
As far as copying of text is concerned, we know that when we copy a chunk, its formatting comes along. And, we have also discussed solutions to that in the past.
What about images? Well, there is nothing much to worry about the formatting that comes along. But, when our destination is a tool like MS Word we need to be sure about the paste options. By default, when you copy-paste or insert an image, it is aligned in line with the text (see image below).
This usually isn’t the desired result. Indeed, each time we find ourselves adjusting the image and putting it to the right fit manually.
When we put an image in our document we are always presented with layout options and we can select the desired settings.
Clicking on see more will present a Layout modal window with three tabs – Position, Text Wrapping and Size. These cater to various preference settings for the image.
What’s more interesting is that we have have our default properties set so that whenever we import an image it gets placed with those settings. The idea is to have a default paste option. Here is how to get that.
Steps to Set Default Image Paste Options
Our steps are based on MS Word 2013. They should be very much the same on the lower versions as well.
Step 1: Navigate to the File menu and launch the backstage view.
Step 2: From the left pane of the menu, select Options.
Step 3: The Word Options window will show up. On the left pane, you will see multiple preferences. Click on Advanced.
Step 4: Now, on the right side scroll to the section for Cut, copy and paste.
Step 5: Locate the setting that reads, Insert/paste picture as and select the one you want.
Here’s what they mean:-
- In Line with Text keeps the image right where you insert it, next to the text.
- Square wraps text around the border of an image.
- Tight wraps text tightly around the image. To understand how it is different from Square, try the settings with irregular images.
- Behind Text to display text over the image.
- In Front of Text to display the image over the text
- Top and Bottom to place the image on its own line.
Conclusion
That is all about the default paste options with pictures on MS Word. I am sure it will help you from wasting time in manually setting up the pictures you insert next time.
Know of more tricks on picture paste? Share with us and help other readers make the most of all that’s available.
Also See#images #msword Did You Know
The number of Bitcoins is finite. There can only be 21 million bitcoins at a time.
More in Windows
How to Download All Your Google Photos Albums to Computer
Active2 years, 10 months ago
When formatting a document such as a resume, MS Word often inserts a large gap in the text--sometimes as much as half a page of blank space. When I try to delete the gap, moving the cursor from the continued text after the gap, it skips over the gap as if it's not even there, and deletes text from the previous point in the document before the gap. I can't 'grab' the gap or highlight/delete the gap in any way. Ideas??
slhck171k4949 gold badges476476 silver badges492492 bronze badges
Kristin
19 Answers
You can also turn on 'Show all formatting marks.' In Office 2007, it's under the round unlabeled menu button (not the normal rectangular ones), then 'word options', then 'Display'.
mpez0mpez02,53811 gold badge1212 silver badges1717 bronze badges
Try this which fixed it for me.
- Click anywhere on the page that has the gap.
- Go to 'Page Layout' tab
- click on the lower right corner of the 'Page Setup' section (it looks like a little box with an arrow). That brings up the 'Page Setup' dialog box.
- In that dialog box click on the 'Layout' tab.
- There, in the 'Page' section, check what it says for 'Vertical alignment'. If it says 'Center' change it to 'Top'
- and then click 'OK'.
15.9k66 gold badges3737 silver badges5555 bronze badges
Joe SalazarJoe Salazar
I've run into this several times and couldn't find anything in Google that helped (I know it's not a line break or hidden table!!). It happens when I'm using Styles (Heading 1, Heading 2, etc). I'm not sure what's going on, but here's how I fixed it:
- Highlight or just click in the text
- Right click
- Select 'Paragraph'
- Go to 'Line and Page Breaks' tab
- Check 'Keep with next'
- OK
What exactly does that do? I'm not sure, but it solved the problem for me, so I figured I'd share here since this seemed to be one of the top hits in Google.
Scott17.2k1111 gold badges4646 silver badges9292 bronze badges
Rick KoetterRick Koetter
Try to highlight the gap, and see if it is in fact, a cell of a table. If it is, delete that cell from the template and that should remove the issue.
erollisonerollison
It is not clear to me if the gaps occur within or between lines. If the space is within lines it could be because you have Justify as your alignment? That will leave huge floods of white space for lines with few words. Space between paragraphs can be controlled for each paragraph style.
Brian RasmussenBrian Rasmussen
This happens when the text alignment is 'justified' in word. Just go to the end of the line and press enter once.
This normally happens when after the sentence is over, we do not hit enter, but just keep typing 'space' and the sentence starts on the next line.
Sexysatan69Sexysatan69
This gap is due to section break.
- go to
View - select draft view
- place the cursor after the last letter of paragraph after which annoying gap exists
- press Delete - the gap is gone.
3,21988 gold badges2424 silver badges3535 bronze badges
bimalbimal
What Happened To The Unformatted Text Option On Word For Mac 16.14.1
The default in the resume template I used was 'keep with next.' I copied the column to a new document and converted it from table to text. Then I could select the entire thing and turn off widow and orphan control. I found it difficult to do it while still in the table, because I could pull up the Paragraph settings only randomly, not consistently.
Thanks to Rick for mentioning that nasty 'Keep with next' setting. ;-)
FOLLOW UP: Actually, the above described technique helped, but I still get two pages with two lines at the bottom. Table is formatted to put all text at the top. They are consecutive pages so it isn't a folio verso thing. I copied the misbehaving likes to Notepad to strip hidden formatting, put them back, and they jumped to the bottom of their respective pages.
2ND FOLLOW UP: Word 2013 is either buggy or there is a demon in the online template I chose. I solved the last remaining problems by setting a specific (exactly, not at least) row height for each row and set each to allow breaking across pages. On the second page, the table rows went out of bounds, as if I'd set different R and L page margins. Broke it into a second table to see if that would help. Sometimes I could resize the table to be within bounds, and then it would bounce back out. I discovered I could align either the L or R edge of the table but not both reliably. I aligned the left edge and used manual line breaks on the right since I wasn't showing the table lines. (You can use lines you establish in your header/footer for an overall box effect.)
WHEW!
Lin EnnisLin Ennis
My problem was a huge gap after a line, kept writing the line and the newly written letters was not showing and the gap was increasing. The solution was: right click on the line, go to paragraph, under the Indents and Spacing tab, Indentation option was 'Hanging' inside the Special option. Changed to none and every thing OK now.
Matthew Williams4,07988 gold badges2121 silver badges3636 bronze badges
Yubraj C.Yubraj C.
Highlight the table after where the 'gap' is. Right click and select 'Table Properties', then select the option 'Table Positioning' on the 'Table' tab, then select the box/option 'Move with text'.
Jens Erat13.5k1111 gold badges4747 silver badges6262 bronze badges
user353421user353421
The font alignment is probably set to 'justified'Try setting it to 'Left' and see what happens ;)
CACCAC
I ran into this problem in Word when 'Track Changes' was turned on (in the Review tab). A number of changes had been made to the document and I was viewing it as 'Final' in order to see what the final document would look like. In this view, there were weird blocks of space like those you described that I couldn't get rid of. The solution was to either view the document as 'Final: Show Markup' or to accept all changes in the document. Thought I would share as I struggled with this for a while...!
emjacemjac
My problem was this: I had inserted two circle shapes as bullet points between my job titles, which Word was building space around. After realizing this, I adjusted the TEXT WRAP to be 'None,' and Object Placement to 'Stay on Page.'
CatrinaCatrina
this happened to me because i did this (created 5 lines, and made them all Heading 1).
to remove the large gap, change all of your headings to Normal. then, individually make all of the heading lines Headings again.
KarenKaren
There was a large gap in a table cell for me. Fixed by dragging the dividing line between the rows up or selecting the row and reducing high in the table design tab.
Simon DSimon D3,50322 gold badges1212 silver badges1414 bronze badges
To get rid of the annoying blank space in your text, almost a page in size in my case, make a left click in the paragraph that appears after the blank space (the edit cursor
|
should appear). Right click on the same place; from the menu that appears click on Paragraph; then click on the Line and Page Breaks tab; then uncheck 'Page break before', then click Ok.And that's it.
TudorTudor
I encountered this problem on a document and the cause was from a page number the pages' header that was encapsulated in a frame. The text itself was only one character high, but the frame stretched much further down, crossing over the header boundary, into the body text which, consequently wrapped around it.
Fixed it by double-clicking the header to edit it, clicking the page number to show its frame and resizing the frame. If you can't shrink any frames (because it would mess up your content), you might fix it just by increasing the header height.
WalfWalf
Right Click on the page .... select 'Paragraph'.... then go to the 'Spacing' group....Check 'Don't add spaces between paragraph of the same style'
Dave M12.8k99 gold badges2828 silver badges3838 bronze badges
MarufMaruf
After the last character/letter highlight the empty space and drag it to the empty space right behind the last character/letter. No highlight will appear but just do it. Once the cursor has performed this 'invisible' selection/highlighting, press delete.
bummi1,55333 gold badges1414 silver badges2222 bronze badges
user418064user418064
protected by Community♦Jul 1 '15 at 17:31
Thank you for your interest in this question. Because it has attracted low-quality or spam answers that had to be removed, posting an answer now requires 10 reputation on this site (the association bonus does not count).
Would you like to answer one of these unanswered questions instead?
Would you like to answer one of these unanswered questions instead?